It is very important to evaluate the time commitment, study resources, skills, professional growth, and career possibilities when preparing for the Google Professional Workspace Administrator Exam. If you appreciate organizing and implementing Google Workspace authorization and access with translating business goals into concrete configurations, policies, and security practices as they relate to users, content, and integrations, the Google Professional Workspace Administrator Exam could prove to be the best certification for you.
Moreover, with Google Professional Workspace Administrator Certification, you have access to a wide range of work opportunities. Also, will be able to occupy roles like –
- IT systems administrator
- Cloud solutions engineer
- Collaboration engineer
- Systems Engineer
We’ll go through all the key topics, study materials, and training strategies needed to prepare you for the Google Professional Workspace Administrator Exam.
Who is a Google Professional Workspace Administrator?
Google Workspace Administrator is responsible for managing and administering Google Workspace, formerly known as G Suite, for an organization. The role involves configuring and maintaining Google Workspace services, managing user and group settings, enforcing security and compliance policies, and troubleshooting issues.
Some of the key responsibilities of a Google Professional Workspace Administrator may include:
- Configuring and managing Google Workspace services, such as Gmail, Drive, and Calendar.
- Managing user and group settings, such as user roles and permissions.
- Enforcing security and compliance policies, such as access controls and data loss prevention.
- Configuring and managing mobile device management settings, such as Android and iOS device management.
- Troubleshooting Google Workspace issues, such as user login and email delivery issues.
- Providing training and support to users of Google Workspace services.
- Staying up to date with the latest features and updates to Google Workspace.
What about the exam? How to know if you are a good fit or not? Let’s find out!
Professional Workspace Administrator Exam Overview
The Google Professional Workspace Administrator Exam, also known as the Google Workspace Administration Specialist Exam, is designed to test a candidate’s knowledge and skills in managing and administering Google Workspace, formerly known as G Suite. The exam covers a range of areas, including:
- Managing and configuring Google Workspace services, such as Gmail, Drive, and Calendar.
- Managing and configuring Google Workspace security and compliance features, such as access controls and data loss prevention.
- Troubleshooting Google Workspace issues, such as user login and email delivery issues.
- Managing and configuring Google Workspace user and group settings, such as user roles and permissions.
- Managing and configuring Google Workspace mobile device management settings, such as Android and iOS device management.
Knowledge required for the exam:
- To be eligible to take the Professional Google Workspace Administrator test, you must have at least three years of professional experience, including at least one year of administrative experience with Google Workspace (formerly G Suite).
- You must be skilled at maintaining and developing best practices if you want Google Workspace to be deployed and used inside your company.
- Thirdly, you should be familiar with controlling security parameters, limiting service access, and controlling user accounts.
- Lastly, you should also be comfortable with managing users and groups inside your company’s Cloud Directory as well as account provisioning, domain settings, domain providers, and account management.
Exam format:
- Exam Time Duration:
- 2 hours
- Registration fee:
- $200 (plus tax where applicable)
- Languages:
- English, Japanese
- Number of questions
- 50-60
- Question format:
- Multiple-choice and multiple select
- Exam Delivery Method:
- Online-proctored exam from a remote location.
- Onsite-proctored exam at a testing center.
Key terms to focus
Here are some key terms that may appear in the Google Professional Workspace Administrator Exam glossary:
- Google Workspace: A cloud-based productivity suite that includes a range of applications, such as Gmail, Drive, and Calendar.
- Admin console: The web-based interface used to manage and administer Google Workspace services.
- Organizational unit (OU): A logical container for grouping users and devices in Google Workspace.
- User roles: The permissions and access levels granted to users of Google Workspace services.
- Groups: A way to manage and control access to resources in Google Workspace.
- Shared drives: A way to store and manage files collaboratively in Google Workspace.
- Mobile device management (MDM): The ability to manage and secure mobile devices used to access Google Workspace.
- Two-factor authentication (2FA): A security feature that requires users to provide two forms of authentication, such as a password and a code sent to a mobile device, to access Google Workspace.
- Data loss prevention (DLP): The ability to prevent sensitive data from being shared or leaked outside of an organization.
- Vault: A tool for managing and preserving Google Workspace data for compliance and legal purposes.
- Single sign-on (SSO): A feature that allows users to sign in to Google Workspace with a single set of credentials.
- API: Application Programming Interface, a set of protocols and tools for building software applications.
- Domain: The unique name used to identify an organization’s Google Workspace account.
- Calendar resource: A resource, such as a meeting room or piece of equipment, that can be scheduled and reserved in Google Calendar.
- Google Groups for Business: A tool for creating and managing groups of users in Google Workspace.
- Google Meet: A video conferencing tool that allows users to meet and collaborate remotely.
- Google Forms: A tool for creating and managing online forms and surveys in Google Workspace.
- Google Sites: A tool for creating and managing websites and intranets in Google Workspace.
- Google Cloud Identity: A tool for managing and securing user identities across an organization’s IT environment.
- Google Cloud Directory Sync: A tool for synchronizing user and group information between an organization’s on-premises directory and Google Workspace.
Now that we have understood the basics of the Google Professional Workspace Administrator Exam, it’s time, to begin with, study and training resources to have good preparation!
Step 1: Go through the Exam Course Outline
It’s crucial to comprehend the fundamental concepts and subject areas utilizing the exam topics if you want to pass the Google Professional Workspace Administrator Exam. Exam objectives can help in more efficient studying and understanding of the differences. The subjects for the Google Professional Workspace Administrator Exam, however, are as follows:
Section 1: Object management
- Manage user lifecycles with provisioning and deprovisioning processes.
- Configure shared drives.
- Manage calendar resources
- Configure and manage Google Groups for Business.
Section 2: Service configuration
- Implement and manage Google Workspace configurations based on corporate policies.
- Demonstrate how to set up and configure Gmail.
Section 3: Troubleshooting
- Troubleshoot user reports of mail delivery problems
- Collect log files or reports needed to engage with support
- Classify and mitigate basic email attacks. Considerations Include:
Section 4: Data access and authentication
- Configure policies for all devices (mobile, desktop, Chrome OS, Meet, Chrome Browser).
- Configure and implement data governance policies
- Describe how to manage third-party applications.
- Configure user authentication.
Section 5: Support business initiatives
- Use Vault to assist legal teams.
- Interpret reports for the business.
- Describe how to import and export data
Step 2: Create a To-do-list
The list of items you need to do before taking the Google Professional Workspace Administrator Exam is simply your to-do list. You will improve your abilities and knowledge in relation to the exam topics by doing this. This comprises:
- Gaining expertise with Google Workspace (previously G Suite) administration.
- Following or assisting an expert in Google workspace.
- Looking for the greatest exam study materials.
- Using test practice questions on a regular basis.
Step 3: Level up your Preparation with Exam Learning Paths
The learning path leads you through many courses to help you get ready for the Professional Google Workspace Administrator exam. Additionally, this learning path guides you through a hand-picked selection of on-demand classes, labs, and skill badges that give you the hands-on, practical experience with Google Cloud technologies required for the Workspace Admin role. The paths are:
– Google Cloud Hands-on Labs
https://www.cloudskillsboost.google/focuses/2794?parent=catalog
In this beginning lab, you will monitor system Google Cloud by getting hands-on practice using the Cloud Console. Along with learning about the main Google Cloud features, you will gain knowledge of the intricacies of the lab environment. Additionally, this lab will teach you the following things:
- Recognizing the key components of a lab environment and the platform of the lab
- How to access the Cloud Console with unique credentials.
- Recognize common misconceptions regarding Google Cloud projects.
- How to use the Google Cloud Navigation menu to distinguish between various Google Cloud service types.
- Examining the Cloud IAM service’s operations that are accessible to certain users.
- Consider the API library’s essential elements.
– Introduction to Google Workspace Administration
https://www.cloudskillsboost.google/course_templates/90
This series will serve as the foundation for any new Google Workspace administrator as they set out to manage and develop Google Workspace best practices for their company. After a number of readings, thorough hands-on exercises, and knowledge examinations, students may anticipate finishing this course with all the information they require to start off as Google Workspace administrators.
In this course, you will sign up for a Google Workspace account and configure your DNS records for Google Workspace. Learn how to create groups and calendar resources for your business, as well as how to create and manage users.
– Managing Google Workspace
https://www.cloudskillsboost.google/course_templates/92
This course covers the core Google Workspace services, such as Gmail, Calendar, Drive & Docs. You will learn about the various service choices and how to make them accessible to all of your users or a certain subset of them. You may search and filter the data in the several reports that are accessible in the admin interface as well as learn more about Google Vault, their ediscovery service. Last but not least, you will learn how to add a new domain to your account and how Google Workspace may be used with different domains.
– Google Workspace Security
https://www.cloudskillsboost.google/course_templates/48
The main topics of this course will be the numerous capabilities of Google Workspace Security, including user password limitations and how to set up and implement two-step verification (2SV) for your users. You’ll discover how to allow and block API access to your account, and how to quickly and easily combine a range of pre-configured third-party applications with Google Workspace. The SSO options available with Google Workspace will also be covered. Finally, you will discover how to spot potential security vulnerabilities inside your business and how to resolve them by employing the functions of the admin panel.
– Google Workspace Mail Management
https://www.cloudskillsboost.google/course_templates/91
In this training, you will learn how to protect your company from dangers including spam, spoofing, phishing, and malware. You will set up email compliance and learn how to establish data loss prevention (DLP) for your business. You will understand the available mail routing options, as well as how to whitelist and restrict senders. And, you will also learn about other mail capabilities including inbound and outbound gateways, third-party email archiving, and journaling to Vault.
Planning for a Google Workspace Deployment
https://www.cloudskillsboost.google/course_templates/93
In this course, you will learn about Google’s deployment procedure and best practices. You can see Katelyn and Marcus get Cymbal ready for the rollout of Google Workspace. Their primary areas of focus will be the provisioning, mail flow, data migration, and coexistence of important technical project areas, and they will consider the best deployment strategy for each area.
The importance of change management in a Google Workspace deployment will also be covered, as it ensures that users transition to Google Workspace without any problems and gain the benefits of workplace transformation.
Step 4: Exploring the additional resources
You will be best prepared to pass the Professional Google Workspace Administrator certification test if you have access to additional study materials. To put it another way, if you want a successful preparation, you should give priority to improving your core understanding. However, it would be wise to investigate the following sources:
Step 5: Start Taking Practice Exams on Daily-basis
By completing practice exams for the Professional Google Workspace Administrator certification exam, you can identify your areas of weakness and strengthen them to evaluate your performance. You’ll also be able to answer more quickly, which will save you time. But it’s ideal to start giving practice exams once you’ve studied a single topic in depth.
Basic Exam Tips:
Here are some tips for passing the Google Professional Workspace Administrator Exam:
- Get hands-on experience: One of the most effective ways to prepare for the exam is to get hands-on experience with Google Workspace. This will help you understand how the various services work and how they can be configured and managed.
- Review the exam guide: Google provides an exam guide that outlines the topics and skills that will be covered on the exam. Reviewing this guide can help you identify areas where you may need to focus your study.
- Use practice exams: Google provides practice exams that simulate the actual exam experience. Taking these exams can help you get a feel for the types of questions that will be asked and help you identify areas where you may need to improve.
- Read the documentation: Google provides extensive documentation on how to configure and manage Google Workspace services. Reading this documentation can help you deepen your understanding of how the services work and how they can be configured.
- Join the Google Workspace Community: The Google Workspace Community is a forum where Google Workspace users can ask questions, share tips, and connect with other users. Joining this community can provide valuable insights and help you stay up to date with the latest developments in Google Workspace.
- Manage your time wisely: The exam consists of multiple-choice and multiple-select questions, and you have 180 minutes to complete it. Be sure to manage your time wisely and pace yourself so that you have enough time to answer all of the questions.
Final Words
Using the study materials above, you can learn the test concepts for the Professional Google Workspace Administrator certification exam. Make a study plan so you can complete each topic on time, review it again, and then take a break. You must schedule your study time. Additionally, try to gain practical experience with Google workspace and begin working on related projects to enhance your skills enough to pass the test.
